OpenStreetMap Ireland Annual General Meeting – 26 June 2021


OSM Ireland

You are cordially invited to attend the Annual General Meeting of OSM Ireland CLG which will be held on Saturday 26th June 2021 at 11:00 UTC+1. The AGM, as a result of Covid-19, will be held online. Members on registering for the AGM will be forwarded a link to attend the event. Non-members are welcome to attend but will not be eligible to vote for motions / election of directors. The event will be recorded for members who are unable to attend.

To be eligible to fully engage in the AGM, you must be a member of the OSM Ireland CLG. You can join or renew your membership with the links below:

AGENDA

1. Chairperson report
2. Circulation and adoption of 2020 AGM minutes (link | PDF attached)
3. Matters arising
4. Financial Report
5. Technical Report
6. Events Report
7. Community Projects Report
8. Members’ Motions and Questions
9. Election of Directors
10. AOB
11. Lightning talks – Celbridge Mad Hatters; Carlow/Laois boundary research; Mapillary

In preparation for the AGM, we have three opportunities for the community to engage and influence the direction of the community:

  1. Election of directors
    Two directors will be stepping down and not seeking re-election so we encourage anyone interested in supporting the organisation and community in the coming year(s) to express their interest in joining the board. The board normally meets online monthly for 1-2 hours as well as leading events throughout the year (in person or virtually – hopefully less virtual events going forward).

    The returning officer for this year’s AGM is Donal Hunt. All queries can be sent to donal.hunt@openstreetmap.ie

    Expressions can be submitted to board@openstreetmap.ie or directly to any of the board members in confidence.

    Procedure
    To enable as many people as possible to run for election and vote, the board has decided to close nominations for election to the board at the AGM (during agenda item # 9). If an election is required (more people run than seats on the board), we will hold an election using the OpaVote platform and the proportional representation single transferable vote (PR:STV) system. All members will be sent a link to submit their vote. Voting will close at 13:00 UTC+1 on 01 July 2021. Provisional results will be shared the same day once candidates have been informed. Validation that the elected members meet the criteria set out in the regulations on company directors will proceed after that. In the event an elected director is not eligible to stand as a company director, the board may co-opt other unsuccessful candidate(s).

  2. AGM motions
    These are open to all subscribed members for submission and voting.

    Please submit any motions here. Deadline has now passed.
  1. Lightning talks
    These are open to all members and will be broadcast after the formal business of the AGM. Our goal is to keep them to a max of 5 minutes. We may limit the number of chosen talks to keep the event on-time but will make all available via the OSM Ireland YouTube channel after the event (with permission of the presenter).

    Please submit proposals here. Deadline has now passed.

If a member is unable to attend, they may submit a proxy vote in advance of the meeting. Please email board@openstreetmap.ie if you intend to avail of this option.

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